Billing and Supplier Compliance Co-ordinator

We are seeking a detail-oriented and proactive Billing and Supplier Compliance Coordinator to oversee the end-to-end process of supplier invoice validation, contract adherence, and accurate customer billing. This role serves as a key link between suppliers, internal teams, and customers, ensuring all billing activities are executed in line with contractual agreements and service expectations. The ideal candidate will bring strong organisational skills, a process improvement mindset, and the ability to work cross-functionally across procurement, finance, and operations.

Key Responsibilities:

• Invoice Management: Process and validate rehire and fuel supplier invoices in strict alignment with agreed contract terms, ensuring accuracy and compliance.
• Proof of Delivery (POD) Coordination: Actively chase and track PODs from suppliers to support timely and accurate customer invoicing.
• Contract Administration: Maintain and update contract records to support accurate payments to suppliers and ensure customer collections and deliveries are aligned with service terms.
• Payment Coordination: Collaborate with the Purchase Ledger team to ensure timely and precise processing of supplier payments.
• Billing Process Oversight: Govern, monitor, and continuously improve the end-to-end billing process, bridging suppliers and customers for efficient invoicing and resolution of discrepancies.
• Compliance and Issue Resolution: Work closely with the Procurement team to identify, document, and resolve any breaches of supplier contract obligations.
•  SLA Implementation: Establish and monitor supplier Service Level Agreements (SLAs), particularly related to POD turnaround times, to ensure billing timelines are met and cash flow is maintained.